In CashCloud, even ad-hoc or manual payments—whether it's a check, e-check, or ACH—are processed through a payment batch. However, you can easily create a batch containing just a single payment for these purposes. Here's how to do it.
Set Up Your Payor and Bank Account:
Ensure that you have an active payor and a linked bank account set up.
Navigate to Payment Batches:
Go to Payments > Batches.
Click Create New Batch to start a new payment batch.
Enter Batch Details:
Select the payor and the bank account from which the payment will be made.
Choose the payment type: Check, E-Check, or ACH.
Enter the payment amount and specify the payment date.
Although batches typically contain multiple payments, you can create one with just a single payment by selecting or adding a single payee.
Create the Payment:
After selecting “Create Payment,” choose the bank account that will be associated with this payment. Note that only one bank account can be set per batch.
Select the payment type—Check, E-Check, or ACH. This can be adjusted later if necessary.
Enter the payment amount, select the payee, and add a description. If the payee does not already exist, you can create a new one by clicking the + button.
If you choose E-Check as your payment type, an e-check preview will appear, along with delivery and security options.
On the next screen, enter the invoice details associated with this payment. You can either input these manually or upload them in bulk using an Excel file formatted to the provided specifications.
Once all details are added, click "Create Payment."
Review and Approve: Review the batch details to ensure accuracy.
Click Submit for Approval to send the batch for any necessary approvals.
Disburse the Payment:
Once the batch is approved, return to the Batches screen.
Find the batch containing your single payment and click Disburse.
Confirm the disbursement details and proceed to finalize the payment.